The Pricing Problem
Notion charges $8–$20/user/month per user per month. For a growing team, this adds up fast:
| Team Size | Notion Monthly Cost | Annual Cost |
|---|---|---|
| 10 people | $80 | $960 |
| 25 people | $200 | $2,400 |
| 50 people | $400 | $4,800 |
The alternative? AppFlowy is Free. Self-hosting costs only server infrastructure — typically $5–$20/month regardless of team size.
What You Actually Get with AppFlowy
AppFlowy covers the core use cases that most teams actually use Notion for. Here's what you get out of the box:
- Full feature parity for 90% of common workflows
- Complete data ownership — nothing stored on third-party servers
- Setup time: ~5 mins using Desktop app
- Active open-source community with regular updates
- No vendor lock-in — export your data any time
The Migration Path
Switching isn't as hard as it sounds. Most teams complete a migration in a single weekend with one technical team member. The key steps:
- Export your data from Notion in their standard export format
- Set up AppFlowy using the official Desktop app installer
- Import your data and invite your team
- Run both tools in parallel for 2 weeks before cancelling Notion